The Purchasing Department is responsible for the procurement of all goods and services required by City departments and agencies, with the exception of the Board of Education. The department also maintains a fixed asset inventory of all City owned vehicles, buildings, land equipment and infrastructure, consistent with an established dollar threshold. The department staff consists of a Purchasing Agent, an Assistant Purchasing Agent, and two Purchasing Clerks. The department staff works hard, within the framework established by the City’s Code of Ordinances, to obtain the best value for each tax dollar spent.
The tepid economic climate and an on-going spending freeze continue to impact the workload in the Purchasing Dept. For the fourth consecutive year, the total number of purchase orders issued will approximate 3,000, well off the historical average of 5,000.
The Purchasing Dept. issued and administered sixty sealed bids during the fiscal year, which is about an average number. Vendor participation has been excellent, which in turn has yielded very favorable bid results. Some of the more notable projects bid this past year had to do with the recently approved Vision2020 Bond – specifically: Additions & Alterations to Mill Ridge, Park Avenue, Shelter Rock & Stadley Rough Schools. The City’s website (www.Danbury-CT.gov) and e-mail notification system continues to be very popular with vendors and other interested parties - 2,400 people have registered on the website to date.
In the May of 2013, the City’s new enterprise resource planning (ERP) financial software system went live. This new system will allow for on-line requisitioning by all user departments, which will aid in the overall efficiency of the operation.
The Purchasing Dept. continues to monitor cooperative government purchasing opportunities, and will participate whenever it is deemed to be in the best interest of the City of Danbury to do so.